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Why use PPSR reports?
You can use the PPSR to request reports, which allows you to review your PPSR account activity at a glance. This may help you to identify and report on your PPSR searches, PPS registrations, user activity or billing transactions.
There are several different report types and optional criteria to get more targeted results. For example, you can request a report showing all registrations in the past month for a particular collateral type.
There are no fees for using the PPSR to generate a report.
If you use our Business to Government (B2G) channel, more information is available in the B2G hub.
PPSR report types
Some report types apply to all your PPSR account activity. Others relate to a specific secured party group (SPG). See a summary of the report types available below.
For detailed information about what's contained within each report see Report details.
Account reports
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Account PPS Registration Activity
Lists all registrations by all account users in a set time period (up to 36 days). Options to narrow the results by transaction type, collateral type, collateral class. -
Pending Applications
-
Lists all pending registration applications by all account users.
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Search Activity
Lists all searches by all account users in a set time period (up to 36 days). -
Transaction Reconciliation
Lists all account transactions in a set time period (up to 36 days). Options to narrow the results by transaction identifier, receipt number, transaction type, transaction amount range, credit card number. -
User Management
Lists all account users and each user’s ID, roles and ID status. Option to narrow the results by user status.
SPG reports
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Current PPS Registrations for Secured Party Group
Lists all the SPG’s current registrations. -
PPS Registrations with Tokens for Secured Party Group
Lists all registrations for the SPG and the registration token for each one. -
Secured Party Group Registration Activity
Lists all registrations for the SPG in a set time period (up to 36 days). This report uses data up to the end of the day before the request. Options to narrow the results by transaction type, collateral type, collateral class. -
PPS Registrations Due to Expire
Lists all registrations for the SPG that will expire in a set time period (current date to any future date).
Requesting a PPSR report
Depending on the type of report you request, you'll need to have the right permission to view it. Account administrators should have these permissions by default. But you can also assign users the permissions they need to run various reports.
If you can't run a report you need, speak to your account administrator; see PPSR user role descriptions for more information.
If you’re an account administrator, be careful when assigning this permission to users, as the information could be used to make changes to your registrations on the PPSR.
How to request a report
Log into your PPSR account, then:
- Go to the Reports tab.
- Select Request a report.
- Choose from the Report type list.
- Choose the Report format (CSV or XML).
- Enter your email address.
- Select Next.
Parameters
- Enter the date range you want results for. Generally your report won't include data for the day of your request*.
- If you’re requesting an SPG report, enter the SPG number and access code.
- If applicable, choose some or all of the optional report criteria* to narrow the results.
- If applicable, choose from the Sort by* menu for how you want the results to display.
- Select Next.
*See Report details for more information.
Confirmation
You’ll see your report number and a summary of the details you entered. You can click on the report number to go to the Reports list and check the progress of the request.
What happens next
Your request will go into a queue. There may be a delay (usually a couple of hours at most) if the queue is long or the report is large.
You’ll get an email when the report is ready. If you don’t get this within 24 hours, log an incident.
You have 7 days to download the report.
How to see your report
Log into your PPSR account, then:
- Go to the Reports tab.
- Select Reports list.
- You can use the filter options to find the report you want.
- Click on the report number. You’ll see a CSV or XML file that you can open and download.
Report status
To check the progress of your request, follow the steps for How to see your report above to view your report lists.
- Complete -there will be a date and time listed in the Produced at field.
- In progress - this will display in the Produced at field. Check back again later.
- Unable to generate - something has gone wrong and the report wasn't completed. Try again later or contact us for help.
- Cancelled - one of your account users has cancelled the request.
How to delete or cancel your request
Follow the steps for How to see your report above to view your report lists. Select the radio button next to the report and select delete or cancel. You'll need to be an account administrator or have the right user permissions to be able to do this.
Account reports
Find the details for the type of information you can get from each report type.
Lists all registration activities by all account users in a set time period (up to 36 days).
This report uses data up to the end of the day before the request.
| Report parameters | Information provided |
|---|---|
|
Options to narrow the results by date range, transaction type, collateral type, collateral class. You can sort the report by:
|
Registration number Account customer number Internal organisation name Secured party group number Registration kind Registration start date and time (AEST) Registration end date and time (AEST) Is access restricted Is archived Is removed Giving of notice identifier Change number Change date and time (AEST) Collateral type Collateral class Is migrated Is transitional Transaction type User ID Fee charged for this transaction |
Lists all pending registration applications by all account users.
| Report parameters | Information provided |
|---|---|
|
You can sort the report by:
|
User Id – Create User Id – Allocation Account Customer Number Account Customer Name Organisation Name Created Date Created Time Expiry Date Expiry Time Application Number User Type |
Lists all searches by all account users in a set time period (up to 36 days).
This report uses data up to the end of the day before the request.
| Report parameters | Information provided |
|---|---|
|
Options to search by date range. The date range can’t exceed 36 days. You can sort the report by:
|
User type Casual user credit card mask (only for casual users) Account customer number User ID Internal Organisation Name (account customer location for B2G customers) Channel Search type and count Fee charged for this transaction Fees total |
Lists all account transactions in a set time period (up to 36 days).
This report uses data up to the end of the day before the request.
| Report parameters | Information provided |
|---|---|
|
Enter date range (up to 36 days). Options to narrow the results by:
Or you can search for a specific:
|
Organisation name Account number Channel User ID Date and time (AEST) Transaction ID Receipt number Transaction type Payment method Total fee (cents) Line item description Quantity Line item fee (cents) Secured party group number Registration number Giving of notice identifier Registration state message Search number Search certificate number Report number Account number B2G user – defined field name X B2G user – defined field value X Client billing reference |
Lists all account users and each user’s ID, roles and ID status.
| Report parameters | Information provided |
|---|---|
|
Option to narrow the results by user status. You can sort the report by:
|
User name User type User status Created date Removed date Given name Family name User reference Contact details Account customer number User groups User roles |
Secured party group (SPG) reports
Find the details for the type of information you can get from each report type.
Lists all the SPG’s current registrations.
This report uses data in real time, up to the time of running the report.
| Report parameters | Information provided |
|---|---|
| Enter secured party group number and access code | Secured party group Number Registration number Change number Registration start date and time (AEST) Registration end date and time (AEST) Collateral type Collateral class Change date and time (AEST) Giving of notice identifier Registration kind Is serialised Collateral description Are proceeds claimed Proceeds claimed description Is PMSI Are assets subject to control Is subordinate Is inventory Is transitional Is migrated Is preparatory Earlier registration number Grantors Serial number and serial number type Source register Attachment count Access is restricted |
Lists all registrations for the SPG and the registration token for each one.time period (up to 36 days).
Use care when generating this report as registrations can be changed or ended using these details.
This report uses data up to the end of the day before the request.
| Report parameters | Information provided |
|---|---|
| Enter secured party group number and access code | Secured party group Number Registration number Change number Registration start date and time (AEST) Registration end date and time (AEST) Collateral type Collateral class Change date and time (AEST) Giving of notice identifier Registration kind Is serialised Collateral description Are proceeds claimed Proceeds claimed description Is PMSI Are assets subject to control Is subordinate Is inventory Is transitional Is migrated Is preparatory Earlier registration number Grantors Serial number and serial number type Source register Attachment count Access is restricted Registration Token |
Lists all registration activities for the SPG in a set time period (up to 36 days). This includes if a registration has been created, updated, transferred or ended.
This report uses data up to the end of the day before the request.
| Report parameters | Information provided |
|---|---|
|
Enter secured party group number and access code. Enter date range for the registration activity. Options to narrow the results by transaction type, collateral type, collateral class. You can sort the report by:
You can sub-sort by change number. |
Secured party group number Organisation name User ID Transaction type Transaction fee Is access restricted Is archived Is removed Registration number Registration kind Collateral type Collateral class Is migrated Is transitional Registration start date and time (AEST) Registration end date and time(AEST) Change number Change date and time(AEST) Giving of notice identifier Serial number and serial number type Grantors Client billing reference |
Lists all registrations for the SPG that will expire in a set time period (current date to any future date).
This report uses data up to the end of the day before the request.
| Report parameters | Information provided |
|---|---|
|
Enter secured party group number and access code Option to narrow the results by time (current date to any future date). You can sort the report by:
Secured party group number |
Secured party group number Registration number End date and time (AEST) Giving of notice identifier Collateral type Collateral class Is migrated Is transitional Serial number and serial number type Grantors |